Representatives of as many as four generations are present among the active workforce.
They are Baby Boomers, or the oldest employees, born between 1946 and 1964. The next group is Generation X, the most numerous, that is, workers born between 1965 and 1979. Slightly younger, Generation Y, the so-called Millenials – people born between 1979 and 1995. And the youngest – Generation Z – that is, people born after 1995, and it is for them that remote work is perhaps the future of functioning.

The oldest and youngest employees in one organization can be separated by as much as half a century.

It is a huge challenge to integrate and manage such a diverse team.

During the pandemic period, another challenge emerged – remote working.

Remote work, for which employees vary, mostly employees choose hybrid work, that is, 2-3 days in the office, the rest remotely.

What tools can help integrate and communicate employees ?

Here’s a subjective list of 6 tools to support daily processes.

Table of Contents:

1. Google Calendar and Google Docs… effective work organization

Planning the day, week, month, quarter – what am I currently working on?

Google Calendar allows us to manage our time effectively. We can create several calendars within one account and display the saved events within one calendar. This allows you to skillfully plan professional and private topics – which is useful for working Moms, for example. Just one look and you already know that tomorrow, in addition to three appointments, you still have a hairdresser and a child’s vaccination.

A big plus is that the calendar is free and can be used by several users simultaneously.

Storing the documents created and working on them in real time?

Google Docs is the ability to create and edit text directly from the browser. No additional software needs to be installed and content / spreadsheets / presentations can be edited by several people simultaneously.

It is a great tool for distributed teams, for people who show their work to clients and give them the opportunity to comment/edit in real time. As a result, the work goes faster, and the modifications made are evaluated in real time.

2. Microsoft Teams… fast communication

In carrying out daily tasks, communication is essential. The sooner we provide certain information, the more smoothly the project will go.

Microsoft Teams is a sensational tool for communication in teams – it allows you to have conversations, video conferences, chats with colleagues. The function of notifications, creating groups, saving uploaded files, creating surveys, or the ability to chat on any device make the tool very useful in everyday communication.

In a matter of seconds, you will communicate the most relevant information to a manager, a teammate and a colleague from another department.

3. callback24… Instant callbacks to customers

In day-to-day work, it is extremely important to contact customers and respond to all inquiries. By including a handset, pop up and exit pop callback widget on your website, you can increase the number of calls from your website by up to a third. And acquire customers outside business hours. With the integrations available, you can see which marketing activities brought in the most customers.

15 seconds… that’s how much you need to establish the partnership of a lifetime!

The Callback24 widget makes it possible to call back a customer in 15 seconds, which is extremely important in today’s crazy world. Similarly, you will call back customers acquired in a Facebook campaign. The tool also provides reports showing the work of the entire department, which can positively affect sales profits. What’s more, the tool is free in the smallest package.

Tools for remote work

4 Zoom… meetings with clients and colleagues

Meetings and video conferences are a professional daily occurrence for many people.

Zoom is one of the more popular tools to help organize meetings, video calls and webinars. Simple, in a free version, available from “now”. Dozens of people can attend the event at once, and up to 500 in the paid version, which will be enough for many organizations. In the paid version, we also have the ability to record conversations, hide backgrounds or create recurring meetings.

5. trello… timely project management

We divide each project into tasks and assign them to specific components or people. When working remotely, tasks should be described in detail, should include the most important information and the deadline for completion.

Trello is a project management application where we can plan our work and that of our team. The tool works on the basis of popular cards / cards attached to the board – we can divide them by topic and assign specific team members to tasks. Several people can participate in managing the work, and we can share a given board.

The interface is very simple, scheduling is done in an intuitive way. The tool is also available free of charge.

6 Canva… working together on graphics

The graphic designer is not always on site, nor can he always do the project “yesterday” for us. In such a situation canva will work well. A very simple graphics program, available to anyone online. It allows you to create a wide variety of designs, for example, graphics for social media, flyers, presentations, banners, infographics, business cards. It is extremely intuitive, so people who are not involved in graphics on a daily basis will definitely manage. A myriad of templates, an image bank, the ability to upload your materials and a low price make it a great tool for collaborative, team-based project work.

Using the right applications will help us productively manage our time, team, tasks and projects. Importantly, the solutions outlined above will work well for desktop, hybrid and remote work.

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